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District Grants


April 20, 2017 Assembly Presentation on District Grants (PowerPoint)

What are District Grants?

District Grants fund smaller, short-term activities that address needs in both your local community and communities worldwide. Each District chooses which projects it will fund with these grants.

  • You can use District Grants to fund a variety of activities, including:
    • Humanitarian projects, including service travel and disaster recovery efforts
    • Scholarships for any level, length of time, location, or area of study
    • Vocational training of any team size or timespan
How much is available in District 5300 for District Grants?
  • Total District Designated Funds (DDF) available to District 5300 for 2017-2018 is approximately $177,000.
  • District 5300 will request from TRF the full 50% of DDF that is allowed for District Grants or $88,000
  • $10,000 of the District Grant will be used to offer two $5,000 scholarships.
  • $5,000 for GCE (Group Cultural Exchange) formerly known as GSE
  • $8,000 is reserved for other District Projects and the second allocation described below
  • $69,000 of the District Grant will be allocated to clubs to fund their District Grants projects.
How is the $67,000 available to clubs allocated?
  • The allocation to clubs will be based on the clubs’ giving to the Annual Programs Fund in the prior three full Rotary years.
  • The average three-year giving will be compared to the total and a percentage calculated.
  • The percentage calculated will be multiplied towards the total $65,000 allocation to determine the club share.
  • If the club share is less than $250 that amount will be rounded to zero with these exceptions:
    • Newly-chartered clubs will be allocated a minimum of $250 in each of their first three years.
    • Clubs contributions during the 2014-15 Rotary year will be allocated a minimum of $250.

District 5300 DDF Allocation for 2017-18

What projects are eligible for a District Grant?
  • An eligible club project will be a new project to the club or an expansion of a past project (e.g. last year the club purchased dictionaries for 3rd graders at School A. This year, the project has been expanded to purchase dictionaries for 3rd graders at School A and School B.).
  • The project must be’ hands-on’. Meaning active Rotarian involvement.
  • The project may be local or international.
  • The parameters for District Simplified Grants as set out in the Terms and Conditions by The Rotary Foundation will apply to Club District Grants.
  • Clubs are encouraged to collaborate on projects.
  • Eligible projects can include Scholarships, GCE trips or VTT trips.
  • The amount received by the club from the District Grant is not a match. The entire funding for the project may come from the District Grant amount.
  • The grant award amount comes to the club as a reimbursement for funds spent on an eligible project or activity.
What is the Qualification Process?
  • A club must be qualified to receive a grant. Qualification requires:
    • Attendance at the annual District Grants Management seminar by at least two club members.
    • The Club President (2017-18) and Club President Elect (2018-19) must sign a Memorandum of Understanding.
    • The club must be current on all prior grant reporting.
    • The club’s members must have contributed to the TRF Annual Programs Fund in the prior full Rotary Year (2014-15).
    • The club must have submitted its Foundation Giving Goals to TRF electronically by June 1, 2017.
How Do I Apply for a District Grant?
  • The club must submit a Club District Grant Proposal via DaCdb to the District 5300 District Grants Chair by September 30, 2017.
  • When funds from TRF are received by District 5300, the District 5300 Foundation Treasurer will hold those funds in the Grants Bank Account.
  • Funds will be disbursed to clubs as a reimbursement when the club submits its final report on the project to the District 5300 District Grants Chair through DaCdb.
  • All projects must be completed and reports received by April 1, 2018.

Who do I contact for more information?

Michael Soden, District Grants Chair, 2017-18


District Assembly Grants Management 2018 (PPTX)

DACdb District Grants Application (PPTX)

DACdb Grants Training

District Calendar

2018-2019 District Directory Order Form
Mar 5th - Jun 24th 2018
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Super Build 2018
June 2nd 2018
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June 9th 2018
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District 5300 Budget and Finance Meeting
June 20th 2018
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An Evening in Toronto 5130-5150-5160-5190
June 24th 2018
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Far West Goes to Toronto for Breakfast
June 26th 2018
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The Highlighter and Quicknotes