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District Grants

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April 20, 2017 Assembly Presentation on District Grants (PowerPoint)

What are District Grants?

District Grants fund smaller, short-term activities that address needs in both your local community and communities worldwide. Each District chooses which projects it will fund with these grants.

  • You can use District Grants to fund a variety of activities, including:
    • Humanitarian projects, including service travel and disaster recovery efforts
    • Scholarships for any level, length of time, location, or area of study
    • Vocational training of any team size or timespan
How much is available in District 5300 for District Grants?
  • Total District Designated Funds (DDF) available to District 5300 for 2017-2018 is approximately $177,000.
  • District 5300 will request from TRF the full 50% of DDF that is allowed for District Grants or $88,000
  • $10,000 of the District Grant will be used to offer two $5,000 scholarships.
  • $5,000 for GCE (Group Cultural Exchange) formerly known as GSE
  • $8,000 is reserved for other District Projects and the second allocation described below
  • $69,000 of the District Grant will be allocated to clubs to fund their District Grants projects.
How is the $67,000 available to clubs allocated?
  • The allocation to clubs will be based on the clubs’ giving to the Annual Programs Fund in the prior three full Rotary years.
  • The average three-year giving will be compared to the total and a percentage calculated.
  • The percentage calculated will be multiplied towards the total $65,000 allocation to determine the club share.
  • If the club share is less than $250 that amount will be rounded to zero with these exceptions:
    • Newly-chartered clubs will be allocated a minimum of $250 in each of their first three years.
    • Clubs contributions during the 2014-15 Rotary year will be allocated a minimum of $250.

District 5300 DDF Allocation for 2017-18

What projects are eligible for a District Grant?
  • An eligible club project will be a new project to the club or an expansion of a past project (e.g. last year the club purchased dictionaries for 3rd graders at School A. This year, the project has been expanded to purchase dictionaries for 3rd graders at School A and School B.).
  • The project must be’ hands-on’. Meaning active Rotarian involvement.
  • The project may be local or international.
  • The parameters for District Simplified Grants as set out in the Terms and Conditions by The Rotary Foundation will apply to Club District Grants.
  • Clubs are encouraged to collaborate on projects.
  • Eligible projects can include Scholarships, GCE trips or VTT trips.
  • The amount received by the club from the District Grant is not a match. The entire funding for the project may come from the District Grant amount.
  • The grant award amount comes to the club as a reimbursement for funds spent on an eligible project or activity.
What is the Qualification Process?
  • A club must be qualified to receive a grant. Qualification requires:
    • Attendance at the annual District Grants Management seminar by at least two club members.
    • The Club President (2017-18) and Club President Elect (2018-19) must sign a Memorandum of Understanding.
    • The club must be current on all prior grant reporting.
    • The club’s members must have contributed to the TRF Annual Programs Fund in the prior full Rotary Year (2014-15).
    • The club must have submitted its Foundation Giving Goals to TRF electronically by June 1, 2017.
How Do I Apply for a District Grant?
  • The club must submit a Club District Grant Proposal via DaCdb to the District 5300 District Grants Chair by September 30, 2017.
  • When funds from TRF are received by District 5300, the District 5300 Foundation Treasurer will hold those funds in the Grants Bank Account.
  • Funds will be disbursed to clubs as a reimbursement when the club submits its final report on the project to the District 5300 District Grants Chair through DaCdb.
  • All projects must be completed and reports received by April 1, 2018.

Who do I contact for more information?

Michael Soden, District Grants Chair, 2017-18
804-641-5063
msoden@harcalfagency.com

Resources

District Assembly Grants Management 2018 (PPTX)

DACdb District Grants Application (PPTX)

DACdb Grants Training

District Calendar

2018-2019 District Directory Order Form
Mar 5th - Jun 24th 2018
More info

Super Build 2018
June 2nd 2018
More info

ROTARY LEADERSHIP INSTITUTE (RLI)
June 9th 2018
More info

District 5300 Budget and Finance Meeting
June 20th 2018
More info

An Evening in Toronto 5130-5150-5160-5190
June 24th 2018
More info

Far West Goes to Toronto for Breakfast
June 26th 2018
More info

The Highlighter and Quicknotes