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District Grants


April 20, 2017 Assembly Presentation on District Grants (PowerPoint)

 Application process is closed for 2016-17.
All the money has been allocated for round 1 and 2.

What are District Grants?

District Grants fund smaller, short-term activities that address needs in both your local community and communities worldwide. Each District chooses which projects it will fund with these grants.

  • You can use District Grants to fund a variety of activities, including:
    • Humanitarian projects, including service travel and disaster recovery efforts
    • Scholarships for any level, length of time, location, or area of study
    • Vocational training of any team size or timespan
How much is available in District 5300 for District Grants?
  • Total District Designated Funds (DDF) available to District 5300 for 2016-2017 is approximately $175,000.
  • District 5300 will request from TRF the full 50% of DDF that is allowed for District Grants or $87,000
  • $10,000 of the District Grant will be used to offer two $5,000 scholarships.
  • $69,000 of the District Grant will be allocated to clubs to fund their District Grants projects.
  • $8,000 is reserved for other District Projects and the second allocation described below
How is the $67,000 available to clubs allocated?
  • The allocation to clubs will be based on the clubs’ giving to the Annual Programs Fund in the prior three full Rotary years.
  • The average three-year giving will be compared to the total and a percentage calculated.
  • The percentage calculated will be multiplied towards the total $69,000 allocation to determine the club share.
  • If the club share is less than $250 that amount will be rounded to zero with these exceptions:
    • Newly-chartered clubs will be allocated a minimum of $250 in each of their first three years.
    • Clubs that reached EREY status in the 2013-14 Rotary year will be allocated a minimum of $250.
  • If clubs do not fully request the initial club allocation, the remainder will be distributed to all qualified clubs on a first-come, first served basis with a limit of $1,000 per request.

District 5300 DDF Allocation for 2017-18

What projects are eligible for a District Grant?
  • An eligible club project will be a new project to the club or an expansion of a past project (e.g. last year the club purchased dictionaries for 3rd graders at School A. This year, the project has been expanded to purchase dictionaries for 3rd graders at School A and School B.).
  • The project must be’ hands-on’. Meaning active Rotarian involvement.
  • The project may be local or international.
  • The parameters for District Simplified Grants as set out in the Terms and Conditions by The Rotary Foundation will apply to Club District Grants.
  • Clubs are encouraged to collaborate on projects.
  • Eligible projects can include Scholarships, GSE trips or VTT trips.
  • The amount received by the club from the District Grant is not a match. The entire funding for the project may come from the District Grant amount.
  • The grant award amount comes to the club as a reimbursement for funds spent on an eligible project or activity.
What is the Qualification Process?
  • A club must be qualified to receive a grant. Qualification requires:
    • Attendance at the annual District Grants Management seminar by at least two club members.
    • The Club President (2015-16) and President Elect (2016-17) must sign a Memorandum of Understanding.
    • The club must be current on all prior grant reporting.
    • The club’s members must have contributed to the TRF Annual Programs Fund in the prior full Rotary Year (2012-13).
    • The club must have submitted its Foundation Giving Goals to TRF electronically by April 30, 2016.
How Do I Apply for a District Grant?
  • The club must submit a Club District Grant Proposal via DaCdb to the District 5300 District Grants Chair by September 15, 2016.
  • Clubs will be notified if there are unrequested funds from the first allocation and may submit an additional request by October 30, 2016. The second request will be allocated on a first come, first served basis up to $1,000 maximum additional per club. Club not qualified may NOT submit a grant request for the second round. District 5300 will submit a District Grant request to TRF in November 2017. This request includes a Spending Plan listing all of the requests made by the clubs.
  • When funds from TRF are received by District 5300, the District 5300 Foundation Treasurer will hold those funds in the Grants Bank Account.
  • Funds will be disbursed to clubs as a reimbursement when the club submits its final report on the project to the District 5300 District Grants Chair through DaCdb.
  • All projects must be completed and reports received by April 1, 2017.


DACdb Grants Training

Who do I contact for more information?

Michael Soden, District Grants Chair, 2017-18